Wednesday, April 22, 2015

Job with IPT Associates for Recent Grad or Graduating Senior with Government Internship Experience

The Administrative Support Specialist I Position has a wide range of responsibility.   Including but not limited to:
  • Drafting funding and contracting documents for review by senior leadership
  • Producing read-ahead materials; maintaining and reconciling budgets;
  • Composing correspondence and memoranda requiring independent judgment as to content; ensuring correspondence accuracy, format, spelling and grammar; assembling enclosures, attachments  
  • Routing correspondence in accordance with approved distribution codes or other designated routing lists 
  • Processing incoming and outgoing correspondence, recommending format and content changes; maintaining all correspondence control systems to reflect current task status at all times; preparing internal office correspondence
  • Assisting in the control and accountability of classified documents stored within the office; ensuring special handling of correspondence which may require expediting (i.e., letters addressed to the White House, Secretary of Defense, Deputy Secretary of Defense, Department of Justice, Federal Trade Commission and Congress);
  • Maintaining office and executive calendars, including but not limited to scheduling of appointments, meetings, travel, speeches, conferences, Congressional testimony and media appearances; providing customer service to customers by telephone and in person; providing pickup and delivery of correspondence; processing requests for travel arrangements, accommodations and reimbursement of expenses, both manually and through the Defense Travel System; preparing requests for building passes and site visit authorizations; processing incoming mail, facsimile and email; providing responses to public requests or calls for information and assistance.
  Job Requirements :
  • 1-2 years relevant administrative work experience or a government internship (Preferred)
  • Experience interacting with senior executives
  • Strong written and verbal communication skills
  • Bachelor's Degree (Ideal candidates will be recent college graduates with track record of excellence)
  • Polished professional demeanor 
  •  Positive Attitude
  • Ability to obtain and maintain a government security clearance