Thursday, April 9, 2015

Program Assistant Position with Open Society Foundations

The Washington, D.C., office of the Open Society Foundations conducts direct advocacy on a broad range of international and domestic issues, including human rights, civil liberties, drug policy, minority rights, public health, education, immigration, government transparency, and criminal justice reform.

Job Profile
The program assistant will provide administration and programmatic support to the deputy director of the Washington office, who manages domestic policy advocacy, and the senior policy analyst, who works on voting rights, media, transparency, and campaign reform. The program assistant should have an understanding of and experience with the policymaking process, as well as a substantive knowledge of at least one of these issue areas. He or she should have a strong eye to detail and an ability to work in a fast-paced environment while managing multiple tasks under tight deadlines. Work is carried out under general supervision.

Essential duties and responsibilities include the following. The Open Society Foundations may add, change, or remove essential and other duties at any time:

  • provide high-level administrative support to two senior staff members
  • draft/edit routine correspondence and memoranda
  • attend meetings, hearings, conferences, and other events and prepare summaries
  • conduct research and analysis of legislative and policy issues and track media reports on relevant issues
  • assist with vetting potential grantees and consultants and with preparing related write-ups and assessments
  • perform clerical duties, including: responding to incoming calls and requests from the general public; faxing and photocopying; preparing expense reports; and generally assist in program administration
  • assist in scheduling meetings, appointments, and conference calls, and make travel arrangements for staff including coordinating with conference organizers
  • maintain and update working files and databases
  • organize logistics of meetings, special events, and workshops (travel arrangements, materials, minutes, meeting room setups, catering, breakdown after meetings)
  • assist with office-wide administrative activities as requested, such as answering front desk telephones and assisting with visitors
  • assist in preparing annual budget submissions
  • assist in preparing advocacy documents and in preparing materials for website posting
  • prepare expense reports and process and track various reimbursements and payment accounts
  • perform other duties as assigned


  • bachelor’s degree from a four-year college or university, and one to three years of relevant experience or training, or equivalent combination of education and experience
  • previous work for an advocacy organization or branch of government
  • knowledge of and/or interest in civil rights, voting, and/or media policy preferred
  • familiarity with legislative processes required
  • demonstrated interest in social justice issues
  • excellent written, verbal, organizational, analytical, and interpersonal skills
  • excellent computer skills, including proficiency in Microsoft Office
  • excellent attention to detail and follow-through on tasks
  • strong research skills
  • excellent listening skills with sensitivity to cultural communication differences
  • ability to be discreet and handle confidential issues
  • self-motivation and ability to work proactively and independently when necessary
  • ability to troubleshoot and work well under pressure
  • willingness and ability to work simultaneously on a wide range of tasks and projects and to prioritize tasks
  • professionalism in interacting with colleagues and the general public

Work Environment and Physical Demands
Essential functions are typically performed in an office setting with a low level of noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

To apply: Please email resume and cover letter with salary requirements by April 24, 2015, to: Include job code in subject line: PA-DC