Friday, April 3, 2015

Program Assistant Position with Environmental Defense Fune

Program Assistant, U.S. Climate Legal and Regulatory
Environmental Defense Fund - Washington, DC

OVERALL FUNCTION

Environmental Defense Fund is seeking a Program Assistant who will provide administrative and program support for the Senior Manager, Climate and Air Policy. The Program Assistant will be an experienced administrative professional who can provide complex administrative support for the team by performing difficult and specialized administrative and technical responsibilities.

KEY RESPONSIBILITIES
  • Prepare written materials, respond to information requests, and help coordinate and track activities for the Senior Manager, Climate and Air Policy
  • Attend internal meetings and be able to document, identify and track key takeaways, next steps, including resources or research needs
  • Collaborate on preparation and distribution of reports and other written materials
  • Communicate effectively with internal and external contacts
  • Actively promote and ensure clear communications with internal staff at all levels
  • Manage schedules, organize meetings, conference calls and video conferences for the Senior Manager, Climate and Air Policy
  • Make decisions on routine tasks and assignments
  • Solve moderately complicated problems using independent thinking and knowledge in both routine and specialized projects
  • Process expense and American Express reports and submit program-related invoices
  • Administer contracts for consultants and work with Finance to ensure timely payments of contracts.
  • Maintain well-organized and accessible electronic and paper files
  • Coordinate projects to ensure deliverables are given within specified timeframe
QUALIFICATIONS
  • Bachelor’s degree and some professional office work experience in fast-paced, detail-oriented environment
  • Meticulous attention to detail and organizational abilities
  • Excellent oral and written communications ability
  • Strong research skills
  • Ability to work independently, and successfully handle and prioritize diverse tasks simultaneously
  • Interest in environmental advocacy is preferred
  • Proficiency in the use of IBM PCs and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)
Applicants will be contacted directly if selected as a candidate.