Tuesday, June 16, 2015

Administrative Assistant Position with United Nations Foundation

Position description

The UN Foundation's Shot@Life campaign educates, connects and empowers Americans to champion vaccines as one of the most cost-effective ways to save the lives of children in developing countries. A national call to action for this global cause, the campaign rallies the American public, members of Congress, and civil society partners around the fact that together, we can save a child's life every 20 seconds by expanding access to vaccines. By encouraging Americans to learn about, advocate for, and donate vaccines, the United Nations Foundation's Shot@Life campaign will decrease vaccine-preventable childhood deaths and give children a shot at a healthy life.
The Administrative Assistant provides administrative, operational, and research support to the Shot@Life Campaign.

Provide administrative support to assigned members of the Shot@Life Campaign team:
    • Schedule and organize meetings and conference calls, including preparing meeting materials and taking minutes as needed.Coordinate travel arrangements and logistics.
    • Process expense reports for Senior Director and Deputy Director.
    • Prepare, finalize, and distribute briefing notes, memos, and internal and external correspondence as directed.
    • Manage electronic and paper files.
  • Assist in managing contracts and grants portfolio, payments, and budget:
    • Work with Business Services/Budget Department to draft and execute contract and grant approval forms, agreements, and amendments.
    • Work with Finance and Business Services/Budget Departments to process bills, invoices, and reimbursements. Tracking disbursements and troubleshooting as needed.
    • Keep track of budget items and join monthly budget meetings with itemized updates.
    • Other activities required to effectively manage grants and contracts.
  • Assist with planning and logistics of grassroots and advocacy events, including annual Champion Summit, regional trainings, Champion Leader meeting and hill briefings.
  • Maintain inventory of campaign promotional materials for events and conferences. Work with graphic designer to create and update these materials.
  • Perform other duties as assigned.


  • Bachelor's degree required.
  • Advanced knowledge of and experience with MS Office Suite (Word, Excel, Outlook, PowerPoint).
  • Previous experience developing written materials (analyses, reports, talking points, etc.) for senior leaders and external audiences. Strong communications, research, and professional writing skills.
  • Familiarity with global health, international development, and/or the United Nations desired.
  • Previous grant and contractual experience preferred.
  • Personal commitment to UNF's vision and the ability to articulate it to others in a manner that compels them to action.