Administrative Assistant Position with United Nations Foundation
The UN Foundation's Shot@Life campaign educates, connects and empowers Americans to champion vaccines as one of the most cost-effective ways to save the lives of children in developing countries. A national call to action for this global cause, the campaign rallies the American public, members of Congress, and civil society partners around the fact that together, we can save a child's life every 20 seconds by expanding access to vaccines. By encouraging Americans to learn about, advocate for, and donate vaccines, the United Nations Foundation's Shot@Life campaign will decrease vaccine-preventable childhood deaths and give children a shot at a healthy life.
The Administrative Assistant provides administrative, operational, and research support to the Shot@Life Campaign.
Provide administrative support to assigned members of the Shot@Life Campaign team:
Schedule and organize meetings and conference calls, including preparing meeting materials and taking minutes as needed.Coordinate travel arrangements and logistics.
Process expense reports for Senior Director and Deputy Director.
Prepare, finalize, and distribute briefing notes, memos, and internal and external correspondence as directed.
Manage electronic and paper files.
Assist in managing contracts and grants portfolio, payments, and budget:
Work with Business Services/Budget Department to draft and execute contract and grant approval forms, agreements, and amendments.
Work with Finance and Business Services/Budget Departments to process bills, invoices, and reimbursements. Tracking disbursements and troubleshooting as needed.
Keep track of budget items and join monthly budget meetings with itemized updates.
Other activities required to effectively manage grants and contracts.
Assist with planning and logistics of grassroots and advocacy events, including annual Champion Summit, regional trainings, Champion Leader meeting and hill briefings.
Maintain inventory of campaign promotional materials for events and conferences. Work with graphic designer to create and update these materials.
Perform other duties as assigned.
Bachelor's degree required.
Advanced knowledge of and experience with MS Office Suite (Word, Excel, Outlook, PowerPoint).
Previous experience developing written materials (analyses, reports, talking points, etc.) for senior leaders and external audiences. Strong communications, research, and professional writing skills.
Familiarity with global health, international development, and/or the United Nations desired.
Previous grant and contractual experience preferred.
Personal commitment to UNF's vision and the ability to articulate it to others in a manner that compels them to action.