Friday, October 30, 2015

Staff Assistant, Center on Children and Families, Brookings, for Recent or December Grad

General office management for scholars. Assists Sr. Center Coordinator, and Center on Children and Families (CCF) with event coordination, communications, and administrative assistance related to CCF and the Budgeting for National Priorities Project (BNP). Provide light research assistance as needed.

EDUCATION/EXPERIENCE REQUIREMENTS

Bachelor’s degree required. Minimum one year of administrative and/or organizational experience required. A background in a research, policy, or academic setting is strongly preferred.

KNOWLEDGE REQUIREMENTS

Microsoft Office experience required (Word, Access, Power Point, Excel). Excellent Internet searching skills; organizational skills to manage office independently; ability to work with a team; initiative, discretion, poise, and mature judgment is required. Multi-tasking skills are essential. Strong oral and written communication skills with the ability to interact with all levels of internal and external management is required.

PRINCIPAL DUTIES AND RESPONSIBILITIES

50% CCF/BNP Scholar Support

  • Answer telephone and assist with scheduling and calendars
  • Provide information and materials in preparation for meetings.
  • Make travel arrangements; assemble travel packets, and process reimbursements.
  • Maintain detailed records of scholar’s activities, including publications, meetings, media contacts, boards, bios and CVs.
  • Compose and edit letters, memoranda, papers, and other documents.
  • Assist in preparation for speeches and meetings by assembling slides and materials.
  • Assist with gathering information for foundation and reports, as needed.
  • Check and sort mail.

5% Research Assistance

  • Locate research materials in the library and on the internet.
  • Obtain documents and data from various government and private agencies.
  • Format papers, tables, and footnotes to conform to style.
  • Create visual aids from data for funders, public speeches and publications.
  • Update and check existing data and footnotes.

5% General Office Duties

  • Order and maintain office supplies.
  • Photocopy, fax, and mail documents.
  • Trouble-shoot to resolve any technical or other problems that may arise.

20% Event and Meeting Assistance

  • Assist with event organization, including drafting agendas and invitations.
  • Serve as liaison to relevant internal and external organizations such as co-sponsors and hotel/catering vendors.
  • Handle logistics and administrative arrangements including copying, event set-up, etc.
  • Complete post-conference responsibilities.
  • Assist with other event planning activities related to the CCF schedule as needed.

20% Communications Assistance

  • Assist with layout, formatting, proofreading papers, briefs, and other written materials.
  • Draft text for website, newsletters, social media, and other digital outreach.
  • Format papers, tables, and footnotes to conform to style.
Click here to apply.