Monday, January 4, 2016

Program Assistant Position with USIP for Recent Grad

The United States Institute of Peace (USIP) is an independent, non-partisan, federally funded organization established and funded by the U.S. Congress to increase the nation''s capacity to manage international conflict without violence. USIP was founded in 1984 to:
  • Prevent, mitigate and resolve violent international conflict;
  • Provide analysis on the root causes of conflict;
  • Increase peacebuilding capacity, education, tools, and intellectual capital among practitioners and the American public.
SUMMARY
Provides overall support to the Asia Center program management and program officers as they accomplish the mission of the Institute. Provides day-to-day administrative support for the Afghanistan & Central Asia program. Develops and updates informational material, conducts research, maintains program database, and supports budget and contract management activities.
MAJOR DUTIES AND RESPONSIBILITIES
Program and Administrative Support: 
  • Coordinates the implementation of the day-to-day operations of the Afghanistan program, including maintaining the program calendar and events.
  • Conducts program-related research and writing as needed.
  • Maintains program databases, files, and contacts. Runs reports.
  • Assists the program staff in setting up administrative procedures for projects by establishing filing systems, logs, mailing lists, etc.
  • Schedules meetings and activities.
  • Serves as the Asia Center liaison between the program and Human Resources for the recruitment, onboarding, and off-boarding of Asia Center employees and PSC contractors.
  • Develops, edits, and updates program informational items for internal USIP staff members and external guests (e.g., web content, fact sheets, internal program updates, etc.).
  • Responds to questions regarding general programmatic procedures and standards.
  • Complete special assignments as needed.
Procurement, Finance, & Budget Support: 
  • Maintain contract management, contract execution; including requisitions, invoice and expense processing, and payment monitoring.
  • Generates routine budget and financial reports to help monitor program budget.
  • Helps reconcile the budget of program by inputting transactions correctly, obligating funds, processing travel vouchers and reimbursements, and tracking the budget using financial software.
  • Provides contract management support activities, including drafting the initial contract proposal language, completing the USIP contract template, processing invoices, and monitoring payment of contractor services.
Event Planning: 
  • Coordinates all logistical arrangements for program events, including reserving rooms, developing invitations, monitoring RSVPs, ordering food and supplies, arranging room set-up, and serving as the main point-of-contact for attendees.
  • Develops promotional and informative descriptions of events for internal USIP staff members and external guests.
  • Coordinates domestic and international travel and overnight accommodations for event participants.
Performs Other Duties as Assigned.

Qualifications

  • Applicants must be U.S. citizens or nationals of countries listed in a U.S. Collective Defense Arrangement per the Department of State. To see a list of those countries, go to http://www.state.gov/s/l/treaty/collectivedefense/index.htm.
  • Bachelor''s degree (Masters preferred) in international relations or related field.
  • One (1) or more years related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities.
  • Excellent writing skills.
  • Familiarity with budgets.
  • Strong skills in the Microsoft Office Suite, particularly MS Word, MS Outlook, Powerpoint, and MS Excel is required. Strong computer skills in database usage is preferred.
  • Strong time management skills with the ability to prioritize work and meet deadlines.
  • Experience organizing conferences and meetings required.
  • Experience making domestic and international travel arrangements preferred.
.Click here to apply.