Project Assistant Position for French Speaker with Agribusiness Systems International
Agribusiness Systems International (ASI) is a support institution of ACDI/VOCA that manages its own finances, logistical operations and portfolio of programs. While ASI works closely with ACDI/VOCA, both technical and logistically, we are an independent company with a small staff size that must be multi-functional and adaptive.
We are seeking a D.C.-based Project Assistant who will be responsible for supporting Agribusiness Systems International's (ASI) administrative operations, projects, and proposal teams.
Project Support • Assist in hiring and mobilizing of staff for projects including: o Draft scopes of work for staff and consultants. o Complete requests for letter of assignment process for hired consultants. • Complete travel arrangements, including related visas and documents, for staff and consultants. • Collect and process field timesheets and ensure timely processing. • Prepare and submit expense reports and travel advance with guidance. • Review and submit payment requests for goods and services, and lease payments. • Arrange meetings with internal staff and external clients, preparing handouts as needed. • Collect approval signatures necessary for authentication, notary, power of attorney and other forms. • Provide assistance in preparing, distributing and filing documents both physically and electronically. • Follow-up on internal processes, bringing issues to closure. • Prepare and submit procurement, contract and grants documentation. • With guidance, draft project procurement plans. • Assist in the preparation and review of quarterly reports. • Assist in compiling, editing and distributing project updates. • Assist in project Start Up and Close Out activities, as assigned.
Proposal Support • Provide administrative and clerical assistance to New Business Development proposal teams; examples are formatting CVs, collecting documents, assembling proposals. • Research and generate drafts of background reports. • Under guidance, develop elements of the proposal budget. • Under guidance, serve as a proposal coordinator on new proposals.
Minimum Qualifications: • Bachelor's degree in international development, agriculture, finance, economics, or other related field. • Minimum of six (6) months' work experience in a professional office environment. • Demonstrated interest in international development topics and current issues. • Demonstrated excellence in oral, written and reading comprehension abilities. • Fluency in English and French required.
Preferred: • Ability to maintain hard copy and electronic files in an organized manner. • Ability to successfully interact and work with all levels of the organization and client in a fast-paced environment. • Ability to communicate to management in a professional manner. • Detail oriented and self-directed. • Ability to proactively problem-solve. • Driven by a sense of shared success and love of learning. Please apply online at http://www.acdivoca.org/jobs or respond with résumé, cover letter and salary history to Attn: HR/SLD, 50 F Street NW, Suite 1000, Washington, D.C., 20001