Half-Time Program Assistant, Africa Program Position Appropriate for Recent Grad
The incumbent serves as the principal clerical and administrative assistant for the Africa Program Director's Office and is responsible for the provision of administrative, logistical, and research support for all the Director's Office activities and events.
1. Calendar and timeline management
Managing director's schedule and appointments; responding to meeting requests; calendaring blocks of time for the Director to complete program activities.
Drafting and sending invitations for Director's Office meetings via email; arranging for meeting room availability; coordinating catering services with in-house caterer. Preparing all meeting signs, tent-cards, and any other necessary arrangements to ensure overall success of the meetings. Coordinating with Wilson Center Audio Visual and Public Affairs to communicate special requirements for meetings, and ensuring inclusion of Director's Office meetings in the Africa Program's activity calendar and database.
Coordinating program timelines with the Africa Program team and the Director's Office.
2. Administrative and logistical support
Drafting and preparing a variety of correspondence, reports, forms, and other materials related to Director's Office activities, including drafting correspondence in both English and French for the Program Director's signature.
Assisting with the production of meeting reports, annual reports, briefing notes, grant applications, and publications.
Maintaining and updating the Director's contact database.
Organizing, maintaining, and regularly updating all files on all meetings, ongoing projects, and funding sources.
Communicating and coordinating with both internal Wilson Center and external points-of-contact.
Assist the Africa Program Assistant with Director's travel-related support.
3. Research and writing support
Performing background research on current regional and functional issues in preparation for program and Director's Office activities, including library and Internet searches, writing literature reviews, and keeping abreast of new developments in Africa and in U.S.-Africa relations.
Developing media interview talking points for the Director.
4. Events support
Support for events, including the Brown Capital Management Africa Program series, the Advisory Council meetings, and other special events.
Attending and reporting on Africa-related events in and around Washington.
5. Other duties as assigned
Performing other administrative assignments in support of Director and program activities and other duties as assigned.
This position requires a B.A. in African studies, international relations, or other field related to Africa or U.S.-Africa relations; excellent organizational skills, event planning experience and research skills; a good working knowledge of the policies, priorities, and activities of the Africa Program; and personal computer skills including the ability to use a variety of software packages (Microsoft Word, Microsoft Excel, FileMaker Pro 4.0) to perform/automate office work. The position also requires the ability to communicate effectively, both orally and in writing; knowledge of proper grammar, spelling, punctuation and style; foreign language proficiency desirable, French proficiency preferred; and the ability to use a variety of research sources such as library, internet, and propriety sources such as Lexis-Nexis. Previous experience as an executive or personal assistant preferred. In addition, field or work experience in Africa is highly desirable.