Howard University is a comprehensive, research-oriented, historically Black private university providing an educational experience of exceptional quality to students of high academic potential with particular emphasis upon the provision of educational opportunities to promising Black students. Further, the University is dedicated to attracting and sustaining a cadre of faculty who are, through their teaching and research, committed to the development of distinguished and compassionate graduates and to the quest for solutions to human and social problems in the United States and throughout the world.
Salary commensurate with qualifications, education & University guidelines.
The purpose of this position is to provide confidential and executive level administrative support to the Dean of the College of Arts & Sciences (COAS).
Responsible for orienting and training others, assigning and
reviewing their work; acting in a lead or senior capacity over other positions performing essentially the same work or related technical tasks and reporting to the Dean on a formal basis.
NATURE AND SCOPE:
Internal contacts include the COAS senior leadership team, department chairs, and other staff within the college and university. External contacts include a very wide variety University executives and representatives from other higher education institutions and public and private sector organizations.
Directs the preparation of administrative and financial reports; analyzes and interprets information; makes and implements decisions; compiles and analyzes data and prepares special and operating budgets.
Develops an administrative structure for academic advising within the college; plans, schedules, allocates and prioritizes workload to meet operating requirements.
Analyzes and controls administrative and operational functions; reviews policies and procedures systems for efficiency; implements appropriate changes and system improvements.
Establishes, monitors and ensures adherence to quality and quantity
standards; Initiates or coordinates the preparation of reports and maintenance of records pertaining to the operation of the work unit.
Interprets and implements university and outside agency rules, regulations, policies and procedures.
Reviews and approves operational documents, including those related to academic advising and academic programs within the college.
Responds to management and public requests for information and resolves politically sensitive issues.
Represents the college at meetings.
Supervises, monitors or coordinates the activities of subordinates, including academic advisors.
Supervise the scheduling of appointments, meetings and conferences for the dean.
Performs other job-related duties as assigned.
Ability to exercise discretion and ensure a high-level of confidentiality for the Office of the Dean
Outstanding oral and written communications skills for a professional office setting.
Ability to problem solve and make decisions with limited direction.
Knowledge of administrative principles and practices in higher education institutions.
Knowledge of academic advising principles and procedures.
Knowledge of accounting and budgeting procedures and techniques. Knowledge of supervisory practices and principles.
Skill in planning, analyzing, coordinating activities and establishing priorities for an administrative unit and for an academic advising office.
Advanced knowledge of office and administrative practices and principles. Skill in the operation of computers, related software applications (MS Word, Excel, PowerPoint and Access).
Knowledge and skill in accounting and budgeting procedures and techniques.
Ability to communicate effectively orally and in writing with a diverse population.
Establish and maintain effective harmonious work relations with faculty, staff, students and the general public; a professional ability to work effectively with people from a variety of culturally diverse backgrounds.
Bachelor’s degree in related area and 1-3 years of administrative experience in a higher education academic unit. 8 years of related work experience may be substituted in lieu of educational qualifications.