Program Assistant, Mexico Institute Woodrow Wilson International Center for May or Recent Grad
The Wilson Center was established by an Act of Congress in 1968. Along with the National Gallery of Art and Kennedy Center, it is one of the three entities affiliated with the Smithsonian Institution. The Center provides a non-partisan policy forum for tackling issues through independent research and open dialogue that seeks to inform actionable ideas for the policy community and the public at large.
The incumbent serves as the principal administrative, clerical, and project support assistant for the Mexico Institute.
The responsibilities will include:
Oversees the organization of Institute events which may include arranging travel and accommodations fo rstaff and visitors;
Performs research related to program activities;
Compiles and maintains computer database of subject matter experts,peer reviewers, conference participants,media,and the general public interested in program events,etc.and is responsible for updating and distributing information through the use of automated mailing lists;
Arranging for facilities, catering, A/V and any other necessary services;
Routinely drafts correspondence for the Institute Director's signature;
Receives visitors, answers phones and provides information related to program activities;
Prepares a variety of financial forms,correspondence,reports on a PC;
Processes payments and reimbursements for consultants,project participants,and partner organizations.
Updates the Institute's webpages regularly inconsultation with the DeputyDirector and Director;
Provides orientation for scholars and the processing of their associated paperwork;
Assists with the preparation of newsletters, other Institute publications;
Organizes and maintains files on all events and funding sources;
Drafts summaries of Mexico Institute events for publication on Mexico Institute website.
And performs other duties as assigned.
Applicants must have one year of directly related administrative/clerical event coordination and research experience which demonstrates possession of the knowledge, skills and abilities required to perform the duties of this position or appropriate education such as a Bachelor's degree of an accredited university which may be substituted for the required experience.
This position requires a B.A. in Latin American studies, international relations, or other field related to Mexico or U.S.-Mexico relations.