Administrative & Program Assistant World Affairs Councils of America for Recent Grad; Apply by June 30!
The World Affairs Councils of America is hiring an Administrative and Program Assistant. S/he will provide basic office support and assist the Program Manager in the administration of national education programs and grants. The Administrative and Program Assistant will be an integral part of a small team and will need to be able to work effectively with the team and at times with minimal supervision. S/he will report to the Program Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Administrative/Office Support (50-60%)
Office Services: Manage office systems and equipment procurement; maintain vendor relationships; schedule expenditures in accordance with annual budget.
Financial Procedures: Assist accounting consultants in processing receivables, annual audit, and 990 preparation and execution.
Programmatic Support (40-50%)
National Grant Program Management: Assist Program Manager in implementation of grant-funded national education series, including liaising with local grantees and helping to maintain project timelines and fulfillment of sponsor requirements.
Project Design: Assist Program Manager in research and strategic planning for new projects. Identify opportunities to improve quality and efficiency in current projects.
Event Management/Logistics: Assist in logistical elements of program events & meetings, including annual conference and Academic WorldQuest.
Communications: Assist with website and social media promotion of programs.
Bachelor's Degree in International Relations, Business Administration, or similar field. Study abroad experience preferred.
Highly professional demeanor and ability to communicate clearly with a wide variety of constituents including Council leaders and staff, national Board members, donors, volunteers, and professional consultants.
High proficiency in Microsoft Office, Google Apps, and other basic computer programs
Ability to maintain meticulous records.
Knowledge of current global issues and trends.
Self-starting ability to manage projects with minimal supervision, handling multiple priorities and tasks to succeed in a deadline-driven environment.
Integrity, trustworthiness, flexibility, compassion, and humor are necessary to address the practicalities of a growing nonprofit, along with the creativity and persistence required to elicit new thinking and change.