Thursday, June 16, 2016

Administrative & Program Assistant World Affairs Councils of America for Recent Grad; Apply by June 30!

The World Affairs Councils of America is hiring an Administrative and Program Assistant. S/he will provide basic office support and assist the Program Manager in the administration of national education programs and grants. The Administrative and Program Assistant will be an integral part of a small team and will need to be able to work effectively with the team and at times with minimal supervision. S/he will report to the Program Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Administrative/Office Support (50-60%)
  • Office Services: Manage office systems and equipment procurement; maintain vendor relationships; schedule expenditures in accordance with annual budget.
  • Financial Procedures: Assist accounting consultants in processing receivables, annual audit, and 990 preparation and execution.

Programmatic Support (40-50%)
  • National Grant Program Management: Assist Program Manager in implementation of grant-funded national education series, including liaising with local grantees and helping to maintain project timelines and fulfillment of sponsor requirements.
  • Project Design: Assist Program Manager in research and strategic planning for new projects. Identify opportunities to improve quality and efficiency in current projects.
  • Event Management/Logistics: Assist in logistical elements of program events & meetings, including annual conference and Academic WorldQuest.
  • Communications: Assist with website and social media promotion of programs.
     

Qualifications

QUALIFICATIONS
  • Bachelor's Degree in International Relations, Business Administration, or similar field. Study abroad experience preferred.
  • 1+ years' office/internship experience, preferably nonprofit.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTS
  • Highly professional demeanor and ability to communicate clearly with a wide variety of constituents including Council leaders and staff, national Board members, donors, volunteers, and professional consultants.
  • High proficiency in Microsoft Office, Google Apps, and other basic computer programs
  • Ability to maintain meticulous records.
  • Knowledge of current global issues and trends.
  • Self-starting ability to manage projects with minimal supervision, handling multiple priorities and tasks to succeed in a deadline-driven environment.
  • Integrity, trustworthiness, flexibility, compassion, and humor are necessary to address the practicalities of a growing nonprofit, along with the creativity and persistence required to elicit new thinking and change.

Application instructions

TO APPLY
Please submit a cover letter and resume to apply@worldaffairscouncils.org by June 30, 2016.