Tuesday, July 26, 2016

Administrative Assistant Specialist Position with Lockheed Martin for Recent Grad

Job Description :
This position is responsible for providing administrative assistant support to the Corporate Business Development Vice President and may provide coverage for the VP's direct reports. The main responsibilities of this position include:

• Maintaining calendars by coordinating meeting requests and correspondence quickly and efficiently.
• Arranging meetings and conferences. Providing prompt follow-up to last minute changes to meetings and logistics.
• Managing telephone coverage is critical in this function and requires constant monitoring and accessibility.
• Arranging domestic and international travel and completing timely and accurate expense reports using designated Travel and Expense Reporting Systems.
• Preparing written correspondence. Supporting the timely and professional design and development of visually appealing reports and briefings. Reviewing final documents for appropriate grammatical usage.
• Taking minutes during designated meetings and distributing this information in a timely, accurate and efficient manner.
• Assisting with incoming / outgoing departmental mail and establishing and maintaining associated filing systems.
• Answering questions relating to office operations and established policies and procedures
• Assisting with the maintenance of office SharePoint sites.
• Functioning as a member of the CSBD executive administrative assistant team as advised by the CSBD Executive Administrator.
• Providing back up support to the Executive Assistant in the SVP Corporate Strategy and Business Development Office.
• As required, performs other relevant administrative tasks and assignments for the department.

The ideal candidate will be required to have extensive and recent experience providing efficient executive administrative assistant support in a fast paced and highly visible organization and position. This position requires effective customer service skills, the ability to react and shift priorities quickly while remaining calm and efficient.

Basic Qualifications
• Recent and demonstrated extensive experience providing administrative assistant support to executive level clients
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, and SharePoint)
• Demonstrated ability to manage multiple telephone lines
• Effective organizational, multi-tasking and prioritization skills
• Ability to work a flexible schedule on occasion in order to support CSBD activities

 more at http://search.lockheedmartinjobs.com/ShowJob/Id/60771/Administrative%20Assistant%20Specialist#sthash.r65Iimpp.dpuf