The Poverty, Health, and Nutrition Division (PHND) of the International Food Policy Research Institute (IFPRI) seeks a qualified Program Assistant with the Poverty, Health, and Nutrition Division (PHN). The successful candidate will provide administrative support to the Project leader and his managerial team to produce the Global Nutrition Report, through an Independent Group of Experts (IEG), in partnership with a large number of external contributors. This is a fixed-term, renewable, non-exempt appointment based at the Washington, DC headquarters office.
Travel: IFPRI Travel Planner
Prepare hotel and travel requests for staff, IEG members and others travelling on GNR business
Assist in coordinating visa applications, request for itineraries; issuance of air and/or train tickets
Prepare travel expense reports
Coordinate with Travel Office & Accounting for processing travel requests.
Coordinate arrangements for organizing events, including lunches, report launch events, meetings and conferences and other events.
Handle all preparatory activities, including venue or room reservation, invitations, presentation requirements, setting-up teleconference, catering, manage appointment scheduling as requested, serve as contact person.
Manage appointment scheduling for the Project Director and the staff of the GNR team as requested
Provide logistical support for visitors, to include office/hotel reservation and access to office facilities
Arrangement for brown bag/seminar/presentation
Respond to email queries or direct correspondence to appropriate team member in consultation with Project Leader
Provide word processing assistance with Powerpoint and Word Documents. Establish and maintain hard copy and electronic file systems as needed.
Support on communications: Support the communications team in developing/delivering communications materials and liaising with suppliers as needed.
Contact Data Base Support: Maintain and update staff and stakeholder contacts databases.
Minimum of one year administrative work experience.
High proficiency with computers: Knowledge of MS Office, especially Outlook; experience with spreadsheets and word processing, preferably Microsoft Excel and MS Word; familiarity with computer networks, e-mail, and the Internet.
Excellent English language skills, with the ability to compose routine business correspondence.
Demonstrated administrative experience.
Ability to handle multiple tasks and prioritize work with minimal direction and supervision.
Detail-oriented and ability to follow-through to closure.
Responsible with confidential material; comfortable working with financial information.
Ability to work within a team and in a fast-paced, multi-cultural work environment.
Experience working in an international setting.
Fluency in a foreign language other than English desirable.