Thursday, September 8, 2016

Recent Grad with German? American Friends of Alexander von Humboldt Foundation Program Coordinator Position

Summary: American Friends seeks an enthusiastic Program Coordinator. Working as a team, the Program Coordinators are responsible for the day-to-day implementation of key programs of the American Friends including alumni engagement, fellowship recruitment, coordination of major events, and publications. With responsibilities for event planning, writing and development of outreach and promotional materials, and database management and reporting, the Program Coordinator executes American Friends programs and seeks to leverage AFAvH’s activities, contacts, and outreach programs to reinforce one another and advance the mission and goals of the institution. The position description outlines broad areas of responsibility. Specific tasks will shift as needed in response to changes in programs and priorities.
Reporting to: Chief of Operations
Alumni Engagement and Support
  • Organize and coordinate the design, promotion, and logistics for events, either AF or alumni initiated, to serve and engage program alumni and promote the visibility, prestige, and
    intellectual contributions of Humboldtians and Humboldt fellowships.
  • Support initiatives developed by the American Friends Alumni Council and/or American Friends leadership to expand the engagement of US alumni.
  • Assist with communication to and support of “Humboldtians on Campus.” Assist with the recruitment of new HoCs.
  • Manage the alumni database and ensure that it is consistently up-to-date and accurate.
  • Create content for newsletters, the website, and other promotional tools to showcase alumni, their achievements, and issues of alumni interest.
  • Maintain the website and utilize social media to maximize alumni storytelling, information sharing, recognition, and engagement.
  • Cultivate relationships with alumni in line with promotional activities.
Fellowship Promotion and Recruitment
  • In partnership with the Foundation and in coordination with other AF staff, develop and produce marketing tools and strategy to recruit US fellowship applicants.
  • Organize promotional events, participate in opportunity fairs and make presentations to educate and engage potential fellowship applicants.
  • Recruit speakers and represent AFAvH at career fairs and professional and promotional meetings throughout the US.
  • Develop partnerships with organizations that can assist with the promotion of the fellowship program. Maintain an up-to-date database of current and prospective promotional partners. Engage with partners regularly to build strong mutually supportive relationships and maximize partnership opportunities.
  • Respond to applicant inquiries, track and fulfill requests for information and applications.
Special Events and Publications
  • Support logistics and special materials for other key American Friends events, such as the triennial meetings of the German Chancellor Fellows.
Fundraising and Administrative Support
  • Prepare and manage solicitation of program alumni and friends; record and reconcile contributions; and ensure timely gift acknowledgement.
  • Assist with prospect research and grant writing.
  • As needed, assist with research, materials preparation or logistical support for special initiatives, outreach activities of the President, Board members, or alumni.
  • Provide general administrative support as needed to ensure the smooth and efficient management of the office and consistent high-quality, responsive support of the Board and other volunteer leaders.
  • Supervise and support the positive professional development of American Friends interns.
  • Participate in organizational planning and evaluation; provide regular progress updates and reports on initiatives and activities to ensure quality, flag challenges and achieve goals.


  • BA required. Study in a field relevant to the work of the American Friends, German, communications, or nonprofit management a plus.
  • Functional German language skills and cultural fluency highly desired.
  • Authorization to work in the US without need for an employer-sponsored visa
  • One to two years of experience in coordinating special events or programs, writing and development of newsletters, features, proposals, or promotional materials, working with networks, and database management.
  • Excellent organizational abilities with sharp attention to details and logistics, keen sense of how individual activities support the institution’s larger goals.
  • Strong written and oral communication skills.
  • Excellent interpersonal skills and ability to develop and maintain a wide range of relationships and partnerships with professionalism and responsiveness.
  • Ability to work and contribute to a team and a flexible, “can do” attitude
  • Commitment to the mission of American Friends.
Please note that this is an entry-level position for individuals with up to 1-2 years of post-collegiate work experience.
Salary/Benefits: American Friends offers a competitive compensation package, including a salary commensurate with experience and a comprehensive benefits package. American Friends of the Alexander von Humboldt Foundation is an equal opportunity employer and is committed to the belief that each individual is entitled to equal employment opportunity.

Application instructions

To Apply: Email a cover letter addressed to our Chief of Operations describing your interest in the position, relevant experience, and qualifications; a resume; a one-to-two-page writing sample; and three references with contact information to 
Application Deadline: September 18, 2016