Youth Programs Associate Position with Meridian International Center (Full-Time Job
The Youth Programs Associate (PA), under the supervision of a Program Officer, is responsible for all administrative and logistical arrangements for international students and visitors sponsored by the Department of State, other USG agencies, and public and private-sector clients from the U.S. and overseas. The PA assists the Program Officer in planning and handling all administrative, logistical and financial aspects related to the implementation of programs, including making travel, hotel and ground transportation arrangements; preparing program books and other materials relevant to the visit; interacting and coordinating with all individuals and organizations involved in the program in DC and other cities; and coordinating with students and visitors. In addition to program implementation, Program Associates supports team members in business development activities and initiatives such as proposal development to expand/increase the division’s program portfolio.
Specific Duties and Responsibilities
I. Project Implementation
· Assist in creation, management and facilitation of youth program workshops and/or trainings
· Work with Program Officer to create online and physical participant learning materials such as pre-departure orientation guides, tool-kits, workbooks, etc.
· Provide online and in-person mentorship for youth participants before, during and after program activities
· Assist Program Officer with management and/or recruitment of program partners, speakers, and workshop facilitators
· Assist with project communications plan including capturing program highlights, participant interviews and impact stories
· Professionally communicate with sponsor agency, program partners and program participants to relay program developments
· Coordinate program logistics with local partners (universities, NGOs, etc.) for programs outside of Washington, DC;
· Arrange all program logistics including, but not limited to, international and domestic flights, ground transportation, hotel accommodations, room rentals, luncheons and receptions;
· Plan and manage luncheons, receptions, workshops or special events;
· Prepare detailed program schedules, briefing materials, welcome packets, and any other necessary program-related documents;
· Act independently to solve any logistical or administrative problems that arise.
II. Financial Management and Accounting
· Manage and disburse funds authorized in the budget and related contract: per diem, cultural allowance, return travel allowance and travel advances for participants, interpreters and/or English Language Officers
· Ensure that correct account codes are assigned to check requests and that requests are accompanied by appropriate back-up documentation
· Ensure that all program-related contracts are awarded in accordance with proper procurement guidelines, prepare award documents and file copies of all executed contracts
· Carefully monitor and track all program expenses and invoices within the proposed budget including travel expense reimbursements for visitors, interpreters and English Language Officers
· Reconcile final accounting and prepare final budget for invoicing to the satisfaction of the Meridian Finance Department and as stipulated in the grant from the sponsor agency
· Maintain key documents within the permanent file, and prepare the file for storage
· Reconcile monthly American Express and Visa credit card statements to the satisfaction of Meridian’s Finance Department
III. Business Development
· At the direction of the proposal manager, compile all research necessary related to the proposal response
· Attend meetings related to proposal development, including with partners and vendors
· Develop draft budget notes for the review and approval of the Vice President of Operations
· Support ongoing business development efforts through close monitoring of strategic priority areas and emerging opportunities in the public and private sector
Environment and Scheduling
Interest in working with an international not-for-profit professional exchange organization
Interest in working within a diverse work environment
This position is classified FLSA exempt.
Employer’s Statement and Rights
This position posting does not list all the duties of the job. If an offer is made, you will be presented with a detailed job description. Applicants will be evaluated based upon their demonstrated ability to perform the tasks listed above, and their education and experience. The employer has the right to revise this posting at any time. Neither this posting nor the job description is a contract for employment. Meridian is an Equal Opportunity Employer.
Undergraduate degree in International Relations, Political Science, or related field;
Experience and interest in youth leadership or youth programming;
International study, living or work experience;
Knowledge, Skills, and Abilities
Excellent presentation and interpersonal skills;
Knowledge of Sub-Saharan Africa;
Intermediate-Advanced French language skills preferred;
Capacity to handle multiple projects simultaneously;
Effective oral and written communication skills, tact and sensitivity to foreign cultures;
Ability to work independently, accurately and under pressure;
Qualified candidates should apply by e-mail to firstname.lastname@example.org. Subject line should read “Youth Program Associate” only and a cover letter, with salary expectations, and resume should be attached. Only candidates being considered for this position will be contacted. Submissions that do not follow the above instructions will not be considered as applicants.