Wednesday, March 10, 2021

WSP Project Administrator Job for Upcoming or Recent Grad with the Institute for Politics and Strategy (IPS) Carnegie Mellon University

Position description

Flexibility, excellence, and passion are vital qualities within the university. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

The study of politics through the field of political science with support from other social science subject areas is centered in the Institute for Politics and Strategy (IPS). IPS carries on a respected tradition of interdisciplinary political science as it also builds upon the university’s rich heritage of applying basic science to issues of public policy.

IPS is responsible for many different academic programs and centers. The academic programs include the undergraduate major in International Relations and Politics (IRP), the minor in International Relations and Politics, the minor in Politics and Public Policy, the Master of Science in International Relations and Politics (two-year program version and accelerated version for CMU undergraduates), the Carnegie Mellon University Washington Semester Program (CMU/WSP), and the Master of Information Technology Strategy Program (MITS).

The affiliated research centers include the Center for International Relations and Politics (CIRP) and the Institute for Strategic Analysis (ISA). IPS administers the Carnegie Mellon University Washington Semester Program. In this semester-long program, undergraduate students live, work, and study in Washington, DC, coming into direct contact with political, business, and community leaders and learning about the most pressing policy issues of the day.

The Project Administrator has primary responsibilities in managing the operations of the IPS Washington, DC, office.

The Project Administrator will be responsible for all office contracts and vendor agreements (approximately $500,000 per year) including student housing (WIHN), student transportation (WMATA), student health services (One Medical), CMU-DC office space rental and improvements (United Methodist Building), classroom speaker agreements and honorarium, technology, and catering.

This position will be responsible for program development to complement the co-curricular experiences of the students participating in the CMU/WSP and summer Friedman Fellowship program. Programming will include complicated arrangements and negotiations to arrange for visits to the White House, the Supreme Court, embassies, news media outlets, etc.

The CMU/WSP courses occur in the evenings and therefore, this position will share responsibilities for covering evening class. Flexibility in work schedule is crucial.

Core responsibilities will include:

  • Support the personal and professional development of students participating in the CMU/WSP by generating unique and innovative opportunities for students to explore Washington, DC:
  • Develop a robust network within Washington, DC, in order to facilitate meaningful opportunities for student engagement for professional networking opportunities, student intern gatherings, and co-curricular learning experiences for CMU/WSP students, as well as take the lead in coordinating an annual trip to Washington, DC, for students in our graduate programs
  • Support event planning and execution in the Washington, DC, office, and will be required to serve as a social host for events
  • Work to expand the IPS and CMU/WSP alumni networks by handling the alumni database, and planning alumni events and receptions in Pittsburgh and Washington, DC. By growing the alumni network, IPS is better positioned to assist undergraduate and graduate students with internship and career placement. In addition, it raises the profile and reputation of IPS and CMU in Washington, DC.
  • Coordinate the CMU/WSP alumni mentorship program
  • This position will cultivate relationships with potential outside programs and liaise with the Washington Program Consortium
  • Coordinate visitors to the DC office and work with partners in the DC operation
  • Responsible for supporting administrative, scheduling, technical, and travel needs of IPS faculty
  • Support the financial and Oracle transactions for Washington, DC, and Pittsburgh locations including but not limited to the following: send out supplier forms for all new vendors; build purchase orders (POs) for all new vendors; send out AP supplier forms to new guest speakers for all events; process honorarium payments; build expense reports for IPS faculty and staff and serve as the main contact for all reimbursements in IPS.
  • Perform related duties and projects as assigned
  • The position is based in Washington, DC, and will require regular travel around the city and occasional travel to the Pittsburgh campus

You will demonstrate:

  • Ability to travel to various campus and off-campus locations, including travel around Washington, DC, and occasional travel to Pittsburgh and other locations as needed
  • Ability to handle multiple tasks simultaneously with frequent interruptions, ability to maintain accurate and detailed records, ability to remain calm when dealing with difficult and stressful situations, ability to meet inflexible deadlines
  • Some evening and weekend hours may be required to meet deadlines.


  • Education: Bachelor’s degree in Political Science, Public Policy, or other related field.


  • Background check
  • Act 153 Clearances

Are you interested in this opportunity? Please apply!

Apply on the Carnegie Mellon Careers Site.