Thursday, April 26, 2018

Public Administration Associate, Position with Montgomery County Government for May or Recent Grad

This position is budgeted at a Procurement Specialist IV level but will be filled at the Public Administration Associate (PAA), Grade 16 level. Salary: $41,963-$68,893. 

Montgomery County Government seeks one or more entry level PAA's in the procurement field to obtain goods, services and construction for the County using a wide variety of procurement methods and procedures. 

The work involves: reviewing and applying lengthy rules and procedures to a variety of products and professional services and their applicable specifications and time constraints; working with a limited number of resources for specialized goods and services; and, considerable analysis to compare services, costs, delivery times and quality of products. Ability to research and be solution oriented. The PAA must be able to balance multiple tasks and priorities and deliver customer service while meeting regulatory requirements. 

The duties of the position include:
reviewing and analyzing purchase requisitions; determining the appropriate procurement method; reviewing and analyzing technical information and bid specifications for competitive requirements; processing procurement actions utilizing all available methods; analyzing solicitation bids for tabulation to determine the low, responsive, and responsible bidder; advising and coordinating adjustments with County Users and suppliers involving such matters as replacement of material not in conformance with specifications; providing procurement expertise with County departments to clarify purchase requirements, and to explain procurement-related procedures involving the bidding process, purchase and change orders, and other solicitations sources; developing supply sources, and conferring with supplier representatives to ensure full understanding of bid requirements; ensuring funds are available to pay for requested goods or services; and signing contract documents issued within limit of signatory authority; as well as other duties as assigned. 

The PAA will use a variety of procurement methods, such as, Invitations for Bid (IFBs), Requests for Proposal (RFPs), and Informals under the general supervision of a higher-level procurement professional. The employee will be responsible for determining the appropriate procurement method for formal and informal procurements, in accordance with the Montgomery County Code, regulations, policies, principles, and practices. 

The employee will be responsible for contracts that involve new types of professional services, varying specifications, multiple contract amendments and other diverse job elements. 

To be promotable beyond a Procurement Specialist I, the employee must meet, among others, the eligibility requirements for a Certified Professional Public Buyer (CPPB) and be certified through Universal Public Procurement Certification Council (UPPCC), which includes a college degree. 

Additional Employment Information: 

OHR reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position/IRC. 

Montgomery County Government is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Human Resources via email to 

Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws. 

Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on Hiring Preference. 

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills and abilities required to minimally perform the job. The applicant's responses in conjunction with his/her resume and all other information provided in the employment application process will be evaluated to determine the minimum qualification and preferred criteria status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on Eligible List as a "Lateral Transfer" candidate and may be considered for interview. 

Minimum Qualifications 


Graduation from an accredited college or university with a bachelor's degree. 

An equivalent combination of education and experience may be substituted. 

Preferred Criteria 

The applications of those individuals meeting the minimum qualifications will be reviewed to determine the extent, relevancy of training, and experience in the following areas: 

  • Experience procuring goods and services. 
  • Experience negotiating or planning and organizing successful organizational projects. 
  • Experience balancing multiple tasks and priorities and maintaining timely follow-up. 
  • Experience in effective written and oral communication, including preparation/analysis/presentation of reports and business communications to customers. 
  • Experience applying internal template procedures or processes to achieve a successful project outcomes. 
  • Business/Finance or similar experience delivering customer service while maintaining regulatory or business requirements/rules. 

Apply here by May 3.